Virtual Interview Etiquette: Dos & Don’ts in 2025

In today’s hyper-digital era, virtual interviews have become the new normal. Whether you’re applying for a remote job or a hybrid role, chances are your first impression will be made through a screen. And while the setting may be your bedroom or home office, the professional standards remain just as high—if not higher.

As we step into 2025, with AI-enhanced video screening, real-time behavior analytics, and global talent pools, virtual interview etiquette has evolved. The line between formal and informal can blur quickly, and one small mistake can cost you your dream opportunity. So, how do you make a memorable, positive impression during a virtual interview?

Let’s explore the essential dos and don’ts of virtual interview etiquette in 2025 to help you shine—no matter where you are in the world.

Dos: What You Should Absolutely Do

1. Test Your Tech in Advance

Nothing derails an interview faster than tech glitches. In 2025, recruiters expect you to have your tech sorted.

• Check your internet connection, camera, microphone, and software a day before the interview.

• Use a wired connection or strong Wi-Fi.

• Ensure platform familiarity (Zoom, MS Teams, Google Meet, etc.).

Pro Tip: Join the call 5–10 minutes early to sort out last-minute audio/video issues.

2. Dress Professionally (Head-to-Toe!)

Just because it’s virtual doesn’t mean you should slack off on your appearance. Dress as if you're walking into a boardroom.

• Choose solid colors or soft patterns that don't distract.

• Wear full professional attire—even your lower half. What if you need to stand up suddenly?

In 2025, some companies are using AI to analyze candidate attire and grooming as part of the selection process. Take it seriously.

3. Set Up a Clean, Distraction-Free Background

Your environment speaks volumes about you. Avoid cluttered rooms or chaotic settings.

• Opt for a neutral background or use a virtual background if needed.

• Make sure the room is well-lit, ideally with natural light facing you.

• Inform roommates or family in advance to avoid interruptions.

4. Maintain Eye Contact

Looking at your screen and looking at your camera are two different things. In virtual interviews, direct eye contact = looking into the camera, not the screen.

This small change can make you seem more confident, engaged, and trustworthy. Practice speaking while looking at your webcam to create connection.

5. Follow-Up with a Thank-You Note

A simple thank-you email within 24 hours shows gratitude and reinforces your interest.

• Personalize it by referencing specific topics discussed.

• Keep it concise, professional, and proofread.

In a crowded talent market, follow-ups can help you stand out from equally qualified candidates.

Don’ts: Avoid These Common Mistakes

1. Don’t Be Casual with Language or Behavior

Even if the interviewer seems informal, maintain professionalism. Avoid using slang, abbreviations, or overly relaxed language.

In 2025, hiring teams may use AI tools to transcribe and analyze tone, vocabulary, and enthusiasm, so it’s best to remain articulate and courteous.

2. Don’t Interrupt or Over-Talk

In virtual interviews, slight delays can cause awkward overlaps. Practice active listening and allow a pause before speaking.

Avoid:

• Talking over the interviewer.

• Finishing their sentences.

• Getting distracted and zoning out.

Instead, nod and smile occasionally to show you're present and listening.

3. Don’t Multitask

Scrolling through your phone or checking notifications while interviewing is a major red flag. Close all unrelated tabs and silence your devices.

In 2025, with more roles being remote-first, employers need to know you’re disciplined and focused, even without supervision.

4. Don’t Forget to Prepare

Being unprepared is obvious in virtual settings. Don't "wing it."

• Research the company.

• Practice answers for common questions.

• Prepare smart questions to ask at the end.

Remember: Candidates in 2025 are expected to have researched company culture, recent news, and the role’s KPIs before stepping into the call.

5. Don’t Ignore Nonverbal Cues

Nonverbal communication still matters in a digital setup.

Avoid:

• Slouching or poor posture.

• Lack of facial expressions.

• Fidgeting, looking around, or yawning.

Use body language to convey confidence—sit up straight, smile, and engage visually.

Bonus Tips for 2025

• Use AI Assistant Tools Wisely: Virtual interview prep tools, like mock AI interviews, can help you prepare. Just don’t script your answers word-for-word.

• Be Aware of Time Zones: If applying internationally, triple-check your time zone to avoid showing up late or early.

• Ask for Accommodations If Needed: If you need subtitles, language assistance, or any other support, don’t hesitate to ask in advance. Companies today value diversity and inclusion.

 Final Thoughts

Virtual interviews are here to stay. As companies globalize and work cultures evolve, your ability to present yourself professionally online is just as crucial as your resume or portfolio.

By mastering virtual interview etiquette, you don’t just improve your chances of getting hired—you signal that you’re adaptable, respectful, and future-ready.

Remember: In 2025, your screen is your stage. Make every pixel count.

 FAQs 

1. Can I take a virtual interview from my phone?

While it's technically possible, it's not ideal unless absolutely necessary. Laptops or desktops offer better stability, screen sharing, and control. If using a phone, make sure it’s stable, horizontal, and fully charged.

2. Is it okay to use virtual backgrounds during interviews?

Yes, as long as it’s professional, non-distracting, and appropriate. Some platforms even offer subtle blur effects. However, a real tidy space is always preferred.

3. What should I do if I face a tech issue during the interview?

Stay calm. Apologize briefly, explain the issue, and try to rejoin. If that’s not possible, email the interviewer promptly. Being graceful under pressure can actually work in your favor.

4. Should I record my interview to review later?

Only with prior permission. Secretly recording interviews is unethical and may breach privacy laws. Instead, take notes during or immediately after the session.

5. How do I show enthusiasm in a virtual interview?

Use tone, facial expressions, and gestures to show engagement. Ask thoughtful questions, smile genuinely, and respond with energy. In virtual settings, energy doesn’t travel well, so you need to dial it up a notch (authentically).